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AGMES is a New York-based jewelry line combining sculptural forms and precious materials with thoughtful design and artisan craftsmanship. Our jewelry, accessories, and objects are all handmade locally in New York. We are dedicated to creating pieces that will become modern heirlooms and embody a sense of timelessness.
The initial creation of AGMES was inspired by our late friend, Andrew, who lived his life with a passion to leave our world better than he found it. Our mission is not only to craft beautiful designs, but to create positive impact in the process. His influence guides our founding principles: (i) kindness and equal treatment to all, (ii) sustainable environmental practices, and (iii) creating high quality products that will last for generations to come.
We are a small team, seeking an Office Manager / Administrative Assistant to help create structure in our fast- growing business. Our ideal candidate is someone who is highly organized, a good communicator and team player, and forward-thinking with an interest in fashion and/or jewelry.
Responsibilities:
• Manage calendar, including marketing initiatives, team meetings and reviews, and coordinating logistics (i.e. catering for meetings) as necessary — staying on top of changing priorities is a must! Lead and take notes during weekly team meetings.
• Own general clerical duties including filing, copying/printing, email correspondence, handling incoming/outgoing mail and packages, ordering supplies etc.
• Maintain setup of the showroom and handle the incoming/outgoing samples, which includes tracking down samples to be returned.
• Work closely with our PR team on sample management, press clips, and upcoming pitches.
• Find and manage seasonal interns.
• Assist in responding to vendor inquiries & customer support requests — liaise with appropriate team members from other departments to resolve questions or issues. May be a resource and support to other team members.
• Receive incoming communication or memos, review contents, determine importance, and summarize and/or distribute contents to appropriate team members
• Facilitate shipping needs to domestic and international partners
• Book flights, hotels, car services, and meal reservations for the team’s business travel, and arrange detailed itineraries (including sales appointments & social events)
• Check supply storage areas within the studio and re-order supplies as necessary; coordinate housekeeping services and the building super for maintenance requests.
• Responsible for watering plants and buying flowers ahead of studio appointments, and general studio management.
• Manage ad hoc special projects as they come up.
May additionally assist with:
• Maintaining Shopify e-commerce site, customer service and returns, quality control and order fulfillment
• Assisting in content creation and management of marketing initiatives, including to social media accounts
• Assist during photo shoots, sales markets, and special events.
• Attend meetings to take notes as requested.
• Assist or create ad-hoc in-design projects.
• Plan special and executive events, client meetings
• Assist in the development and execution of departmental policies/procedures. May administer departmental computer systems and security access.
Requirements:
• Minimum of 3 years experience providing administrative support to executives
• Based in New York and must be able to work in person in Soho office (5 days a week)
• Advanced Mac computer skills and proficiency with Microsoft applications (Excel, Word, and PowerPoint). Adobe Photoshop and InDesign experience is a plus!
• Strong verbal and written communication skills
• Exceptional organizational skills, follow through and attention to detail – anticipate needs and stay one step ahead.
• Mature with strong work ethic, high level of integrity, sense of dedication, and commitment to strive for excellence.
• Work collaboratively with all functions and departments within the organization.
• Must be comfortable working with diverse personalities in a highly complex, fast moving business environment.
• Ability to multitask and manage multiple projects simultaneously
• A positive and calm demeanor, and hyper organized
• A “no task is too small” mentality
• Embraces challenges, highly self-motivated, and a solution-oriented mindset!
• Comfortable in a fast-paced environment
The ideal candidate is highly organized, a good team player, and thrives in a fast pace. The candidate will manage administrative duties as well as press requests and special projects, and will support our small team. This candidate will be responsible for keeping everyone on track in scheduling major milestones and managing critical team-wide communication. This requires judgement and a knowledge of our team’s priorities, so effective sequencing of work and collaboration can be planned. This role is front facing for internal and external partners and therefore respect, timeliness and a welcoming attitude are a requirement. The role is best suited for someone who has attention to detail and can be proactive and thoughtful in designing processes and driving follow up. The position resides within a fast-paced environment where multi-tasking, juggling, and managing a number of discrete tasks are critical to success. Judgement, effective communication, and empathy are critical to reinforcing trust amongst leaders and upholding team culture. Fashion/jewelry industry experience is ideal!
The salary range for this position ranges is $50,000 – $60,000. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.
To apply please send your resume to: [email protected]
